Facilities Administrator

Up to £11.79 PH | Temporary- Permanent | Huddersfield

About The Role

Specific Responsibilities

• Collaborate with line managers and other team members to prioritise and complete tasks in a timely manner, while ensuring the best possible cost efficiency.
• Reduce the number of outstanding jobs on our online scheduling tool, Trello, by diligently following up and ensuring their completion within the system.
• Respond promptly to internal and external emails, maintaining effective communication.
• Maintain both physical and electronic files accurately.
• File compliance administration documents accurately to ensure regulatory requirements are met.
• Place purchasing orders promptly to ensure timely delivery of required items.
• Collate and log jobs received via email and phone onto our electronic log, ensuring accurate and up-to-date records.
• Allocate jobs to the maintenance team with the support of the Facilities Manager.
• Organise and schedule contractor visits coordinating with external companies as needed.
• Follow up on necessary work to ensure compliance, including the maintenance of appropriate certification.
• Request quotes from contractors, ensuring the best prices are obtained.
• Update our electronic job portal with information from contractors, maintenance team, and facilities manager.
• Organise and schedule calls, tasks, meetings, and other activities for the facilities team as required.

The person

• Excellent planning and organisational skills to manage multiple tasks and deadlines effectively
• Competent in typing 60 words per minute.
• Strong customer service skills.
• Keen attention to detail to ensure accuracy and precision in all tasks.
• Experience using online scheduling tools such as Trello/Jira for task management (highly desirable)
• A proactive and resilient attitude, displaying a can-do approach in overcoming challenges.
• Strong problem-solving skills and the ability to make informed decisions independently.
• Excellent written and verbal communication skills to convey information clearly and effectively.
• Familiarity with compliance and regulatory requirements in facility management is (highly desirable)
• Proficiency in using Microsoft Office Suite and other relevant software applications.

Benefits

• Healthcare cash plan,
• Free parking
• Career progression on table
• A chance to increase your earnings potential
• Holiday purchase scheme
• staff discount on products

If you are used to working in a fast-paced environment have fantastic administration and coordination skills. Capella Professional would like to hear from you today.

As of 25th May 2018, the Data Protection law is changing, therefore before we can help you to find employment, we will need confirmation from you to allow us to hold your data (name and number) for us to get in contact with you if required (details of our Privacy Notice will be available on our website prior to 25th May 2018). Once we have registered your details, we will need you to agree to our Data Protection Policies as we may then require more sensitive data such as ID, bank details and employment details.

For more information on Capella Professional, visit our website: www.capellaprofessionalrecruitment.co.uk

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